Rockford VenturesAI integration for government contractors on Deltek

Can AI work on our Costpoint data without creating a DCAA problem?

Yes, when it's built for how government contractors actually run. Rockford Ventures builds AI that works inside your Deltek environment and your compliance rules. It answers from your own data, shows its sources, respects who is allowed to see what, and leaves a trail an auditor can follow.

Talk through your use case See what we build
Example Reads your Deltek data. Shows its sources.

Which projects are over 85% of funded value as of today?

Three projects are above 85% of funded value:

2104.001 Program support, Task 391.2%
2237.004 Help desk, Option Year 188.7%
2301.002 Training development86.1%

At the current burn, 2104.001 reaches 100% in about five weeks. A funding modification request hasn't been started.

Sources Costpoint Project Status Report, run today Costpoint Funded value, mods through Oct 1
Draft for a person to review. Nothing is posted or changed in Costpoint.

Built for the systems government contractors already run

  • Deltek Costpoint
  • GovWin IQ
  • Costpoint Time & Expense
  • Vantagepoint
  • Cobra

And the systems around them: Microsoft 365, SharePoint, Salesforce, and the proposal library on your shared drive.

What we build

Each one starts with work your team repeats every week, and each one answers from your own records, with the source attached.

Ask your Costpoint data in plain English

An assistant that answers questions about projects, funding, rates, labor and billing from your own Costpoint data, and shows the report and date behind every answer. It inherits Costpoint's security, so people see only what their role already allows.

What changes: controllers and program managers stop exporting to Excel to answer the same questions every week.

Reads from: Costpoint projects, billing, labor and general ledger reports.

Watch rates and burn before they become findings

Indirect rates tracked against the provisional rates you're billing, funded value burn by project, and unbilled or at-risk items, with plain alerts sent to the people who can act on them.

What changes: variances surface at month close instead of at the incurred cost submission.

Reads from: pool and base reports, project status reports, your rate letters.

Proposals and pricing from the data you already have

GovWin IQ opportunities matched against your past performance, then first drafts assembled from your proposal library, labor categories and historical rates, in your format and voice.

What changes: faster go/no-go calls, and fewer late nights the week a response is due.

Reads from: GovWin IQ, your past performance library, prior proposals and pricing history.

Audit readiness and a defensible trail

Every AI answer is logged with its sources and the person who asked. Timesheet compliance reminders, policy questions answered from your own written policies, and help assembling the documentation auditors ask for.

What changes: when DCAA asks how a number was produced, you can show them.

Reads from: your policies and procedures, timekeeping records, prior audit requests.

Where we draw the line

The rules that make a CFO comfortable saying yes.

  • Costpoint stays the system of record. We don't replace Deltek and we don't compete with it. We build the firm-specific work around it that no vendor builds for you.
  • AI drafts, flags and answers. People post, approve and sign. Nothing writes to your books or submits a timesheet without a person deciding to.
  • Your data goes only where you've approved in writing. Commercial cloud, government cloud or your own hardware. We build for the environment your contracts require, and we put it in the agreement.
  • We're an independent firm. Rockford Ventures is not affiliated with, endorsed by or certified by Deltek, Inc. We work for the contractor, not the software vendor.

How an engagement runs

Small proof first, then scale. You see results on your own data before you commit to more.

  1. Find the work worth automating

    We sit with finance, contracts and program leads, map where the hours go, and rank the tasks where AI saves the most with the least risk.

  2. Prove it on one task

    We build a working version on your real data for one task, inside your security rules, and measure it against how the work gets done today.

  3. Put it where people already work

    We connect it to Teams, Outlook or the browser, set permissions and approvals, and train the team.

  4. Measure, then pick the next one

    We track hours saved and answer quality, tune what isn't working, and choose the next task with you.

Questions we answer

Straight answers to what contractors ask before they bring AI inside. More every week.

See all insights

Federal teaming partnerships

For work sold directly to agencies, we team with certified small businesses so government buyers can reach this capability through set-aside contract vehicles.

Service-Disabled Veteran-Owned Small Business certification mark

SDVOSB partners

Service-Disabled Veteran-Owned Small Businesses

We work alongside certified SDVOSB partners on opportunities set aside for veteran-owned firms, bringing the AI and technology work to their teams.

Economically Disadvantaged Women-Owned Small Business certification mark

EDWOSB partners

Economically Disadvantaged Women-Owned Small Businesses

We team with certified EDWOSB and WOSB partners on contracts under the SBA's Women-Owned Small Business program.

Rockford Ventures does not itself hold SDVOSB or EDWOSB certification. Set-aside opportunities are pursued with and led by our certified partners.

Tell us what's eating your team's week

A short note is enough. We'll reply with whether AI is a good fit and what a first project on your own data would involve.

Emailinfo@rockfordventures.com

LocationTysons, Virginia, serving the Washington DC region